Reliably Track Your Durable Medical Equipment

Track durable medical equipment movement, resident assignments, rental charges—even maintenance schedules—with SupplyHawk’s DME Tracking tool.

Reduce Lost Assets with DME Tracking

SupplyHawk DME Tracking is designed to help long-term care facilities accurately track, manage, and maintain reusable durable medical equipment throughout its entire lifecycle. Built on the same barcode-driven platform as the core SupplyHawk system, DME seamlessly integrates equipment tracking into daily workflows—capturing item movement, resident assignments, maintenance events, and rental charges in real time. By bringing visibility and accountability to every piece of equipment, SupplyHawk DME reduces lost assets, improves compliance, and supports more efficient operations across departments.

Key Features

Barcode-driven equipment tracking creates a complete and accurate usage history

Resident assignment and rental charge tracking

Scheduled maintenance and upkeep event reminders

Centralized dashboard lists overdue tasks, upcoming maintenance, and items in unexpected locations

Customizability means asset types, locations, events, and reports can be designed to fit your facility’s workflows and operational needs

Key Benefits

Supports survey and regulatory compliance

Reduces lost and misplaced equipment

Improves accountability across departments for moving equipment

Ensures timely maintenance and inspections with automated reminders

Replaces manual logs and spreadsheets, saving staff time

How It Works

Tag and Set Up Equipment
Each piece of equipment is assigned a unique barcode and entered into the system.

Scan Equipment as It Moves
Staff scan items when they are issued to residents, returned, cleaned, moved, or serviced, automatically recording each event.

Track Usage and Maintenance
SupplyHawk DME logs where every item is, who is using it, and when maintenance or inspections are due.

Monitor and Report
Dashboards and reports give staff quick visibility into equipment status, overdue tasks, and usage history.

SupplyHawk Integrations

SupplyHawk applies the same EMR integration to DME for easier tracking. Setup is simple, utilizing the locations and users from your existing SupplyHawk account.

Related Modules & Applications

Frequently Asked Questions

How does DME tracking impact overall operational efficiency in a facility?

DME tracking eliminates the guesswork around where equipment is, who is using it, and what condition it’s in. Instead of searching for items, recreating maintenance logs, or replacing equipment unnecessarily, staff can rely on real-time visibility and automated tracking. This reduces wasted time, prevents duplicate purchases or rentals, and allows departments to operate more efficiently with fewer interruptions.

What type of DME documentation should facilities be able to produce during a survey?

■ Regulations require facilities to demonstrate that they have sufficient durable medical equipment to meet resident needs and licensed capacity, including required beds, mattresses, backup equipment, and specialty items, and that this equipment is safe and properly maintained. During surveys, facilities may be asked to show documentation proving equipment availability, usage history, and maintenance in order to show that shortages are not delaying care, admissions, or room changes. SupplyHawk DME supports this requirement by tracking each piece of equipment at the item level, documenting movement, assignments, and upkeep. This gives facilities clear, accessible proof that equipment requirements were met when and where they were needed.

What visibility do leadership teams gain by tracking DME at the item level?

Item-level tracking gives leadership a complete picture of equipment utilization, availability, and accountability. Leaders can see which assets are heavily used, which sit idle, where breakdowns in process occur, and how well maintenance schedules are being followed. This insight supports better purchasing decisions, cost control, risk reduction, and long-term planning.

How do SupplyHawk DME Tracking and SupplyHawk work together?

SupplyHawk DME Tracking extends the standard SupplyHawk system by adding detailed tracking for durable medical equipment within the same environment. Facilities use the same locations, accounts, users, and barcode workflows they are already familiar with. While SupplyHawk manages supply usage and inventory, SupplyHawk DME adds equipment movement, maintenance tracking, and historical documentation without duplicating work or introducing a separate system.

Improve Your DME Tracking and Reporting

Request a demo to see how SupplyHawk can help your team track equipment movement, reduce lost assets, and stay survey-ready.